If there are more than one Text Box on a slide it may be read out of order by a screen reader. You can also create a narrated video of your PowerPoint, and post it to 3C Media and get it captioned. Free PowerPoint templates for business. First, you should know the difference between PowerPoint template, theme and background. The difference between PowerPoint templates and backgrounds. With the move to online courses, PowerPoints, originally used to accompany face-to-face lectures, were uploaded to online content. Screen reading apps also rely on knowing what order the items on a slide should be read. In this tutorial, we'll talk about making a PowerPoint presentation that's accessible to persons with disabilities. Click on each one of these to work your way through adding the missing PowerPoint accessibility features, like adding alt text or setting a reading order: There's no shortage of features and tools to learn in Microsoft PowerPoint. How to create accessible Microsoft PowerPoint presentations. How to Use PowerPoint (Ultimate Tutorial Guide), 10 Key Microsoft PowerPoint Features (To Make Better Presentations), The Complete Guide to Looking for something to help kick start your next project? Creating Accessible PowerPoint Presentations. You can incorporate tools to help everyone use and enjoy our PowerPoint presentation. To convert a PowerPoint presentation to an accessible PDF, it is important to first begin with an accessible PowerPoint presentation, following the steps provided in this tutorial. Envato Tuts+ tutorials are translated into other languages by our community members—you can be involved too! I enjoy writing about productivity software that helps people do what they love, faster. VoiceOver in Mac, for example, helps the impaired by acting as a narrator for what's on screen. Correct Authoring in PowerPoint PowerPoint files can be made accessible. Research says that as much as 8% of men and 0.5% of all women are impacted by some form of color blindness. How to Record Narration in a PowerPoint Presentation, How to Collaborate as a Team on PowerPoint (PPT) Presentations, 19+ PowerPoint Presentation Tips: To Make Good PPT Slides in 2019 (Quickly), How to Make Professional PowerPoint Presentations (With PPT Templates). If you plan on providing handouts or other resources before, during, or after your presentation, make sure that they are in an accessible format. To check your PowerPoint presentation's accessibility, jump over to the Review tab, and find the Check Accessibility button. Additional information at the end helps you learn accessibility requirements for links, alt text, and reading order. 1. A few quick tips: Avoid pictures, images, screenshots, and complex tables and graphs. The Design tab contains many built-in Themes and color Variants that can be used to change the look of a presentation, as well as the ability to create custom themes. Balance each of these with the need for PowerPoint accessibility to ensure that your presentation can be enjoyed by all. He is leaning on a table with paper and a quill with ink on it. Blank cells in a table could also mislead someone using a screen reader into thinking that there is nothing more in the table. In this example situation, a live presentation with “slides” is recorded and later made available in an audio podcast: This is the text that a screen reader will read out, so use plain English and full sentences: Taking a minimal step like this can really benefit the visually impaired. Then, in the sidebar, make sure to click on Shape Options, and scroll down to find the Alt Text box: Just as we did with the image, we can add a couple of sentences that explains the chart. 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